Paymo vs Deltek Replicon vs My Hours: Which Time Tracker Fits Your Team's Weight Class in 2026?

Updated August 2026: Replicon now sells exclusively as Deltek Replicon, with no published pricing anywhere on Deltek's site. Every figure below was checked against each vendor's own pricing page this month.

Put these three side by side and the label "time tracking software" stops meaning much. My Hours is a timer with a rate card attached: log the hour, set who it bills to, send a defensible invoice, done. Paymo is a project-management platform that happens to own time properly, with tasks, Gantt planning, resource scheduling, timesheets, and invoicing built so a five-person studio doesn't need a PM tool, a timer, and a billing app as three separate line items. Deltek Replicon is a different species entirely: compliance-grade time capture for large workforces, project accounting, and labour rules that change at every border, sold to organizations where the timesheet is evidence in an audit, not just a number on a report.

All three technically do "time tracking." Almost nothing else about them is comparable at face value, which is exactly why they keep landing on the same shortlist and confusing buyers who assume a bigger logo means a better fit. The real question isn't which tool has more features. It's which weight class your team is actually in: a freelancer's hours, an agency's whole operation, or an enterprise's audited billing. Get that placement wrong and you either overpay for compliance machinery you'll never touch, or underbuy a $9 timer for a job that needed an audit trail.

TL;DR

What Each Tool Is Actually Built For

My Hours has been running since 2002, and its own homepage leans on that longevity rather than hiding it: "your reliable time tracker since 2002." It states it has "helped 250,000+ people track their work" and that "100,000+ businesses make time tracking work with My Hours." Nothing about the product tries to be more than a timer with a billing layer on top. There's no monitoring, and My Hours says outright that it "does not include employee monitoring and never will." The natural buyer needs to answer one question defensibly: how many hours, on what, billed to whom.

Paymo's homepage calls itself "the go-to platform for independent professionals and small teams to manage client work, track billable hours, and send invoices," claiming it's "trusted by 100,000+ independent professionals and small teams." The pitch is explicitly about collapsing tools: "simplify how you manage projects, track billable hours, and send invoices in a single connected system." That's a different sale than My Hours makes. My Hours assumes you already have a project tool and just need the timer and the invoice. Paymo assumes you don't want three subscriptions and would rather have one product that does tasks, Gantt charts, resource scheduling, timesheets, and billing together.

Deltek Replicon doesn't have a comparable homepage pitch, because it doesn't have a self-serve homepage at all anymore. Deltek describes it as "an AI-powered time tracking application that gives professional services firms the clarity and control they need to manage labor costs, accelerate billing, and maintain compliance across a global workforce," sold as part of Deltek's Work Intelligence line inside its broader project-based ERP portfolio. The product ships as modules: TimeBill for project time and client billing, Workforce Management for attendance, scheduling and kiosk clock-in, Expense Tracking, and Global Leave Management for multi-country PTO and statutory accrual rules. Nobody buys Replicon for a better timer. They buy it because a timesheet at their scale is a legal record, not a convenience.

Key Facts

• Billable utilization across professional services organizations fell to 66.4% in 2025, the lowest point in SPI Research's survey history, according to the 2026 Professional Services Maturity Benchmark, published by Deltek, the same company that now owns Replicon.
• Government contractors must record time daily, keep a change history showing who edited an entry and when, and retain supporting records for roughly three years after final contract payment, per Cherry Bekaert's summary of DCAA timekeeping requirements.
• Under the Fair Labor Standards Act, US employers must preserve payroll records for at least three years and keep basic time cards for at least two years, per the Department of Labor's recordkeeping fact sheet.
• Missing or incorrect time punches cost roughly $78,700 per year per 1,000 employees, with the average company running an 80% payroll accuracy rate and 15 corrections per pay period, per an EY analysis of 508 HR and payroll professionals (HR Dive, citing EY).

Decision by Business Goal

Team and Role Fit

Project and Task Depth: The Line That Actually Separates My Hours From Paymo

This is where My Hours and Paymo stop looking like the same category, even though both show up on "cheap time tracker" lists. My Hours tracks time against a project and a client and stops there. There's no task board, no Gantt chart, no resource-workload view. That's a deliberate scope decision, not a missing feature: the product exists to answer "how many hours, billed to whom," and every screen serves that one job.

Paymo builds the timer on top of a real project-management core. Tasks carry a spreadsheet view, a Kanban board, and recurring-task support even on its entry paid tier. Gantt charts arrive at task level on Plus and expand to full portfolio Gantt on Pro, alongside employee scheduling, workload management, and leave management. A studio using Paymo isn't buying a timer with extra steps. It's buying the planning layer a PM tool provides, with time and billing already wired into the same tasks instead of synced in from a second app.

Replicon doesn't compete on either axis. Its "project" concept is a cost object for labour compliance and client billing, not a place to plan work. TimeBill handles project time capture, bill rates, client invoicing, and revenue recognition; actual delivery planning for firms that need it sits elsewhere in Deltek's project-based ERP tools.

Billable Rates, Budgets, and Getting Invoices Out

All three separate a cost rate from a billable rate, which matters more than it sounds: without it, you can only see whether a project is billed, not whether it's actually profitable. Where they diverge is what happens after the rate is set.

My Hours keeps this simple on purpose. Rates apply per project or per user, reports show billable versus non-billable hours cleanly, and Pro adds rate and budget calculations plus invoice generation. There's no retainer engine, no multi-currency handling, and no automated payment collection. It produces a number and a document, and you take it from there.

Paymo runs the fuller agency loop. Time and expenses roll into an invoice from inside the same project the task lived in, budgets track against actuals in real time, and Pro adds portfolio-level views across every active engagement. It's not as deep as Harvest on the invoicing side (no native Stripe or PayPal collection built the same way), but it doesn't need to be, since the same platform already holds the project and the task the invoice is billing for.

Replicon's billing sits inside TimeBill specifically: bill rates, client invoicing, and revenue recognition at a scale where "which client, which contract, which currency" is a real question, not an edge case. Revenue recognition in particular is not something either of the other two tools claims to do, and it's the clearest signal of who Replicon is actually built for: finance teams reporting revenue against contracts, not agencies sending a monthly invoice.

Approvals, Locking, and Audit Trails

This is the section that actually justifies Replicon's price tag, whatever that price turns out to be. A timer answers "how long did this take." A timesheet that survives an audit has to answer who submitted it, who approved it, whether it can still be edited, and whether there's a reason code on file for the one Tuesday that got amended six weeks later.

My Hours has approval workflows with audit logs, but only on Pro, and they're built for a small team's sign-off, not a regulator's review. There's no reason-code requirement, no configurable multi-level routing, and nothing suggesting the product targets government-contract-grade retention.

Paymo's timesheet approvals arrive even later in its ladder, on Pro alongside leave management, and they're a single-step sign-off: a manager approves a submitted week. That's enough for a 15-person studio's payroll process. It is not enough for a firm that needs a second approver, a locked period nobody can quietly reopen, or a change history that would hold up if someone asked who changed an entry, and why, two years later.

Replicon is built around exactly that question. Configurable multi-level approval chains, reason codes on late or amended entries, daily-entry enforcement, and an audit trail designed for external review are the actual product, not an add-on module. That's the honest reason the other two tools can't simply add a feature and compete here: the entire data model is different when every entry assumes someone might have to defend it years later.

Multi-Currency, Multi-Entity, and Global Labour Rules

Here the gap stops being about feature depth and becomes a different product category. Neither My Hours nor Paymo publishes multi-currency invoicing or statutory leave handling as a feature, and that's not an oversight. It's simply outside the job either product was built to do. A five-person studio billing three clients in one currency has no reason to pay for the machinery this section describes.

Replicon's Global Leave Management module exists specifically because a workforce spread across a dozen countries needs PTO accrual rules that differ by jurisdiction, and getting that wrong is a compliance problem, not a UX complaint. Combined with Workforce Management's multi-entity attendance and scheduling, Replicon is the only one of the three that can honestly answer "we have people in Germany, Singapore, and Brazil, and their leave accrues differently" without bolting on a second system.

If your actual gap is leave management alone, not the full Replicon suite, a narrower tool built specifically for absence and multi-currency reporting is worth a look before you commit to an enterprise quote. It's the one honest carve-out in this comparison: paying for all four Replicon modules to get the use of one is expensive plumbing.

Integrations and Accounting Sync

Read that table for what it implies rather than what it lists. My Hours and Paymo both assume you're plugging into tools you already run. Replicon assumes you're plugging into Deltek's own ecosystem, or a payroll and HR stack big enough to justify custom integration work. None of that is wrong, it's further evidence of the weight-class problem: a five-person studio doesn't have an "ERP ecosystem" to plug into, and a 400-person professional-services firm isn't going to route its statutory leave rules through a general automation connector.

Pricing at 5, 20, and 100 Users

My Hours publishes a flat per-user rate with no seat minimum. Free covers up to 5 active users. Basic is $5 per user per month billed monthly, or $4 per user per month billed annually. Pro is $9 per user per month billed monthly, or $8 per user per month billed annually. Enterprise is custom, and teams of 50-plus qualify for additional payment options (My Hours pricing).

Paymo prices Solo as a single-user plan and Plus/Pro per user with no published seat minimum. Free covers 1 user, 1 client, 2 projects. On monthly billing, Solo is $9.90 a month regular, currently promoted at $5.90 for the first 3 months for new customers; Plus is $15.90 per user per month regular, promoted at $10.90; Pro is $23.90 per user per month regular, promoted at $16.90. Paymo's pricing page separately states that paying annually saves up to 40% off the regular rate, but doesn't publish the exact resulting per-seat figure, so the table below prices Paymo on its confirmed monthly-billing rate times 12, a conservative ceiling: paying annually will land lower than this, by an amount Paymo doesn't spell out on the page itself (Paymo pricing).

Deltek Replicon publishes no price at any tier. Both of its former standalone pricing pages now redirect into Deltek's product page, which carries no figures at all, only a demo request. Any per-user number still circulating for "Replicon" online is reading a page that no longer exists. There is no honest way to fill in a 5, 20, or 100-seat figure here, and doing so would be the exact mistake this comparison exists to prevent.

The math: My Hours at $4 and $8 per user per month, its own published annual-billing rate, times 12 months times seat count. Paymo's figures use its published monthly-billing rate (promotional and regular) times 12; treat these as a ceiling, since Paymo states annual prepayment saves a further "up to 40%" without publishing the exact resulting number.

Two things worth pricing in beyond the table. First, Paymo's Solo tier is a trap at any seat count above one: it's single-user by design, covering 5 projects and 3 clients for that one person, so a 5-person team is already shopping Plus, not Solo, regardless of how the marketing page orders the tiers. Second, treat every Replicon number you find elsewhere, on a review site, a competitor comparison, or an old bookmark, as expired. It's citing a page Deltek took down.

Implementation and Change Management

Be honest about what that last row costs, because it's the part enterprise buyers underweight going in. Replicon isn't slower to deploy because the software is worse. It's slower because the configuration work, mapping approval chains, leave policies, and cost codes to how your organization actually runs, is the product doing its job correctly. A vendor that let you skip that step would be selling you a timer wearing a compliance costume.

Risk and Governance

The FLSA already requires US employers to keep payroll records for at least three years and time cards for at least two, regardless of which tool you use, so that baseline applies whether you're on My Hours or Replicon. What changes is who's actually responsible for proving it. A five-person studio on Paymo can export a CSV and call it done. A government contractor cannot, which is exactly the DCAA requirement for daily entry, a change history, and roughly three years of retention after final contract payment described above, and it's why "we'll export it if anyone asks" stops being an acceptable answer somewhere between those two extremes.

When My Hours Is the Right Call

• You're a freelancer or a small team that needs one honest, defensible number for what you billed this month, nothing more
• You don't want to pay for project planning, Gantt charts, or compliance depth you'll never open
• Procurement friction has to be zero: no demo, no call, just a signup
• You want to pilot time tracking free with up to 5 people before deciding whether to pay for anything at all

When Paymo Is the Right Call

• You're a small agency or studio currently paying for a PM tool, a separate timer, and a separate invoicing app, and you'd rather have one login
• Gantt charts, resource scheduling, and a task board matter as much as the timer itself
• Your team is roughly 5 to 30 people: small enough that Replicon-grade approval chains would be theater, big enough that My Hours' bare-bones scope leaves work on the table
• You want time tracked at the task level, inside the same record as the project plan, not synced in from a second app

When Deltek Replicon Is the Right Call

• Your timesheets are evidence: a government contract, an external audit, or a regulator could ask to see them years from now
• Your workforce spans multiple countries with different statutory leave rules, and "we'll handle it in a spreadsheet" already failed once
• You run multi-entity or multi-currency project accounting where revenue recognition has to tie back to logged time
• You have the internal capacity, or the budget for a partner, to run a real implementation instead of a signup

If None of the Three Fits

Some teams work through all of this and land in between: too much complexity for My Hours, not enough delivery depth in Paymo, and nowhere near the scale that justifies a Replicon procurement cycle. That gap is real, and it usually means the actual requirement is narrower than "time tracking" implies, like leave management alone or client billing alone, rather than the full weight of any of these three products.

It's also worth naming plainly where none of these three go at all: hours that live on the same record as a CRM deal or a cross-team Work Ops project, not just a task. Rework's Timesheet module does that, as part of its broader People app, but it has no free tier and isn't trying to out-simplify My Hours or out-plan Paymo. It's a different shape of answer for teams already consolidating operations onto one platform, priced per organization rather than published (see rework.com/pricing for the lines Rework does publish).

If the real question is billing depth without Paymo's PM layer, Toggl Track vs Harvest and Best Harvest Alternatives cover that fight directly. If what you want is time embedded inside a PM tool you already run, rather than a PM tool with time built in, Best Everhour Alternatives covers that narrower angle. If it's the PM layer itself you're after, without time tracking bundled in, Best Project Management Software in 2026 and how to choose project management software are the better starting points. And if Replicon's compliance depth is right but the quote-only sales process isn't, Best Replicon Alternatives covers 14 priceable options at that end of the category, several of which handle global leave and audit trails without the demo gate.

Decision Framework

The verdict: these three don't compete for the same budget, and that's the actual finding here. My Hours wins on being cheap and honest about what it is. Paymo wins if your team's real problem is three disconnected subscriptions rather than a missing timer. Replicon wins the moment your timesheet has to survive being questioned by someone outside your company, at which point price stops being the first question anyway.

What to Do Next

1. Name your weight class before you compare features. A freelancer evaluating Replicon and an audit-exposed firm evaluating My Hours are both about to waste a quarter.
2. Run My Hours or Paymo free before paying anything. Both have a real self-serve tier; there's no reason to skip straight to a paid plan on either.
3. If Replicon is genuinely in scope, get a written quote early, and ask specifically which of the four modules (TimeBill, Workforce Management, Expense Tracking, Global Leave Management) you actually need, since paying for all four to use one is the most common overspend in this category.
4. Price Paymo at its regular monthly rate, not the 3-month promotional one, when budgeting past year one, then ask directly for the annual-prepay figure, since Paymo doesn't publish it.
5. Still comparing the wider field? Best Time Tracking Software in 2026 and Best Timesheet Software in 2026 cover the full 16-tool category, and Best HR Software in 2026 is the better starting point if leave management, not time tracking, turns out to be the real gap.

Related Resources:

• Best Time Tracking Software in 2026
• Best Timesheet Software in 2026
• Best Replicon Alternatives in 2026
• Best Harvest Alternatives in 2026
• Best Everhour Alternatives in 2026
• Toggl Track vs Harvest
• Best Project Management Software in 2026
• How to Choose Project Management Software
• Best HR Software in 2026