Skedda vs Robin: Published Pricing or an Enterprise Sales Conversation in 2026?

Updated August 2026

Before anything else: neither Skedda nor Robin schedules a meeting between two people. If you landed here looking for a tool that lets a prospect or client pick a time on your calendar, you're in the wrong comparison. Both of these products book spaces, not time slots on a person's calendar: desks, meeting rooms, courts, studios, and whole floors of an office. If that's not your problem, our best appointment scheduling software guide covers the Calendly-style tools that book people's time instead, and our Calendly vs Acuity Scheduling comparison is the closest neighbor to what you probably meant to search for.

Every other article in this collection answers "how do I let someone book my time." This one answers a different question: "how do I let my own team, or my own members, reserve a physical spot." Skedda and Robin both solve that problem, but they solve it for very different buyers, and the clearest signal of that difference isn't a feature list. It's that Skedda tells you exactly what it costs on its own website, split by region and by the number of spaces you manage, while Robin tells you nothing at all until you fill out a form and get on a call. That asymmetry, a self-serve product you can price in five minutes versus a platform you can only price through a sales conversation, is the real spine of this comparison, and it says almost as much about who each tool is built for as any feature table does.

TL;DR

Key Facts

• Global office occupancy reached 53% in 2026, up from just 38% in 2024, according to CBRE data cited in Gable's 2026 office benchmarks report.
• Healthy hybrid desk utilization sits at 60% to 70% on peak days, and a 1:1.5 desk-to-employee ratio typically produces 65% to 80% utilization once shared seating is in place, per the same Gable benchmarks report.
• Raw booking data alone can overstate real desk and room usage by 15% to 25% compared to verified check-in data, one reason larger deployments pair booking software with sensors or badge check-ins, per OfficeRnD's office utilization rate guide.
• 67% of organizations worldwide now run some form of hybrid work model, and Tuesday and Wednesday together account for 47.7% of all office bookings, per deskbird's 2026 hybrid work statistics.
• Average desk utilization across German hybrid companies sits at just 31%, meaning roughly two in three desks go empty on a typical day even with a hybrid policy in place, per the same deskbird report.

Who Each Tool Is Really For

Before comparing a single feature, figure out which kind of space problem you actually have. A twelve-desk coworking studio and a 40,000-employee bank both need "space booking software," and they are not shopping in the same aisle.

If your team is actually trying to schedule shifts, not spaces, that's a different category entirely. Rota and staff scheduling belongs in our best employee scheduling software guide, not here.

Pricing: A Published Price List vs a Sales Conversation

This is the section most readers came for, and it's also the section where the two products stop being comparable in the way a typical pricing table assumes. A conventional "cost at 1, 5, and 25 users" table doesn't work here, because Skedda doesn't price by user at all, and Robin doesn't publish a price at any headcount.

Skedda, per Skedda's own pricing page, prices every tier per space, meaning per bookable desk, room, court, or resource, not per person who logs in. Pricing is also split by region, and the split is real: a US or Canada buyer pays a meaningfully different rate than a buyer in EMEA or APAC for a comparable tier. All figures below are billed annually.

Skedda also sells a separate product called AllBooked, priced only through a sales conversation. There is no free plan, but Skedda offers a 30-day free trial of its Premium tier, and it doesn't ask for a payment method to start one.

Read that regional split twice, because it's the most useful single fact in this table. A US buyer on the entry Plus tier pays $249 a month for 35 spaces. An EMEA or APAC buyer on the entry Starter tier pays $99 a month for 15 spaces. Comparing those two headline numbers directly, a US buyer's entry price is roughly 2.5 times the EMEA/APAC entry price, and the space counts aren't even the same, so neither number is "the" Skedda price. If you're evaluating Skedda, check your own region's pricing page before you quote a figure to a colleague or a finance team.

Working the annual math out per space also tells you something the monthly headline doesn't. On US/Canada Plus, $249/month for 35 spaces works out to roughly $7.11 per space per month. On EMEA/APAC Starter, $99/month for 15 spaces works out to roughly $6.60 per space per month. The per-space cost is actually fairly close across regions even though the sticker prices look very different, because the space counts scale with the price. That's a more honest way to compare tiers within Skedda's own lineup than staring at the headline monthly figures alone.

Robin, per Robin's own pricing page, publishes no prices at all. There are no named tiers, no per-desk or per-user rate, and no free trial listed anywhere on the page. The only path forward is a form, and the page notes that special pricing is available for educational institutions, without saying what that pricing is either. This isn't a case where Robin quietly hides an obvious number behind a "Contact Sales" button that most vendors show for one Enterprise tier while publishing everything else. Robin's entire pricing structure is opaque, top to bottom.

That's worth sitting with rather than working around. It would be easy to slot in a per-desk figure pulled from a review site or a reseller's blog post, but Robin itself has never confirmed that number, and secondhand figures for enterprise SaaS pricing go stale fast. The honest answer is that you cannot put a dollar figure on Robin from public information, and any article that hands you one is guessing on your behalf.

How to actually run a Robin evaluation. Since you can't price Robin from the outside, the useful thing is knowing what a real evaluation looks like so the sales conversation doesn't eat weeks of your time.

Because the price is not published, your leverage in that conversation is knowing your own numbers cold before the call, not researching Robin's number in advance. Skedda buyers get to skip this whole exercise and just read the pricing page.

Space and Resource Management

Both tools manage the same basic categories of space, desks, meeting rooms, and shared resources, but they emphasize different parts of that job.

The pattern here matches the buyer profile. Skedda's courts-and-studios language is a real tell: this is a platform built to also serve venue operators who rent physical space by the hour, not just office admins. Robin's ghost-meeting auto-cancel and AI-assisted desk suggestions point the other way, toward a workplace team trying to squeeze more accurate utilization out of a large, already-booked office.

Utilization Analytics and Reporting

If your reason for buying either tool is "we don't actually know how our space gets used," this is the section that decides it.

Skedda's analytics answer "when and where do people book space." Robin's analytics go a step further and answer "when a space is booked, does anyone actually show up." That distinction matters more than it sounds like it should, because a booking calendar full of reservations can still describe an office that's mostly empty in practice. If your organization is trying to right-size a real estate footprint, Robin's no-show and ghost-booking detection is the more direct tool for that specific job. If you just need to see which desks and rooms get used and when, Skedda's trend views cover that without the extra layer.

Integrations and Hardware

This is the section where Robin's enterprise lean is the most visible, because it's the one area where the two tools aren't really trying to do the same thing.

Notice the shape of that table. Skedda's integration story is genuinely lighter, calendar sync and not much else advertised as a headline feature. Robin's integration list reads like a checklist an IT or facilities team would actually hand to a vendor during procurement: identity provider, access-control hardware, video security, and a full spread of calendar and collaboration tools. That's exactly the kind of depth that shows up in a sales-led enterprise sale and rarely shows up on a self-serve pricing page, because none of it is standardized enough to quote a flat rate for.

Implementation and Time to Value

Skedda's time to value is fast for the same reason its pricing page is simple: the product is scoped to one location's worth of spaces at a time, and there's no hardware or identity layer to stand up first. Robin's longer runway isn't a flaw, it's the cost of the deeper integration and analytics work that a multi-location enterprise actually needs before the platform is trustworthy across every site.

When Skedda Is the Right Call

• You run a coworking space, studio, court, or small-to-mid office and want to see the price before you talk to anyone. Skedda's pricing page is the whole sales process for most buyers.
• You need courts, studios, or venue-style bookings, not just desks and meeting rooms. This is a named Skedda use case that Robin doesn't target.
• You want to be booking spaces today, not after a security review. A self-serve trial with no card required is about as fast as this category gets.
• Your space count is modest enough that a per-space published tier makes sense. Under a few dozen spaces at a single site, Skedda's tiers map cleanly onto what you actually need.

When Robin Is the Right Call

• You manage desks and rooms across multiple locations and need one analytics program across all of them. Robin's no-show detection, ghost-meeting cleanup, and desk-neighborhood data are built for that scale.
• You already have badge access control, an identity provider, and video security in place. Robin's integration list is built to plug into an existing enterprise stack, not replace it.
• Your organization runs procurement through a security review and a demo, not a credit card. If that's simply how your company buys software, Robin's sales-led process matches your process better than a self-serve trial would.
• You need to prove utilization data to a real estate or finance team. Robin's deeper occupancy reporting is built for exactly that kind of internal case-making.

If you're weighing Skedda against a wider field of competitors rather than against Robin specifically, our best Skedda alternatives roundup is the natural next stop, especially if the regional pricing split is what's giving you pause.

If Neither One Fits

A coworking studio and a multi-location enterprise aren't the only two shapes a space-booking buyer comes in, and a few other directions are worth a look before you commit.

deskbird publishes its pricing directly: the Business plan runs $3.75 per user per month billed annually, or $4.75 per user per month billed monthly, per deskbird's own pricing page, and there's a free Starter plan limited to 15 users after the trial ends. It's a reasonable middle ground if you want per-user desk and room booking with published pricing but don't need Robin's hardware and access-control depth.

Envoy and Kadence both sit closer to Robin's workplace-platform category than to Skedda's coworking focus, covering desk and room booking, visitor management, and hybrid policy tracking for offices standardizing across multiple locations. Both have shifted their pricing structures more than once in recent years, so get a current quote directly from each vendor rather than trusting a number from a review site.

Rework takes a different approach from all of the above: booking is one module, called E-Booking, inside a wider operations platform that also runs CRM, projects, and cross-team workflow for the same organization. It's built for enterprise bookings with resource management, not for a stand-alone booking product. Rework's E-Booking module does not include an interactive floorplan editor, desk-level utilization analytics, badge or sensor hardware integrations, or visitor management, so if any of those is the actual reason you're buying, Skedda or Robin is the better-scoped tool. Rework also isn't sold or priced for solo or single-user buyers. Pricing is quote on request, priced per organization; see rework.com/pricing for current details. If space booking is one piece of a larger operations consolidation you're already planning, it's worth a look. If space booking is the whole project, it's the wrong place to start.

Decision Framework

What to Do Next

1. Confirm you're solving a space problem, not a meeting problem. If you need someone to pick a time on your calendar, neither Skedda nor Robin is the right tool; start with our Calendly vs Acuity Scheduling comparison or the best appointment scheduling software guide instead.
2. Count your actual spaces, not your headcount. Skedda prices by space, so tally desks, rooms, courts, or studios before you check its pricing page against your region.
3. Check your own region's Skedda pricing before quoting a number to anyone. The US/Canada and EMEA/APAC tiers are genuinely different, and neither one is "the" price.
4. If you're evaluating Robin, bring your integration list to the first call. Identity provider, access-control hardware, and calendar systems all shape the quote you'll get, and you won't see a number until you've had that conversation.
5. If the real problem is bigger than booking, look at how space management fits into your wider operations or facilities stack before committing to a point solution you might outgrow.

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