Job Offer Process

End-to-end recruitment workflow from application receipt through interview, offer negotiation, to employment contract issuance

Objective

Streamline the hiring process from application to contract with efficient coordination and decision-making

Participants (5 roles)

hrCoordinator: HR Coordinator
recruiter: Recruiter
hiringManager: Hiring Manager
hrManager: HR Manager
departmentHead: Department Head

Input

Job application from candidate

Output

Executed employment contract

Process Flow

100%
flowchart LR
    node0["Receive Application"]
    node1["Interview / Scheduling"]
    node2["Interview"]
    node3["Make Offer to Candidate"]
    node4["Signed Job Offer"]
    node5["Issue Employment Contract"]

    node0 --> node1
    node1 --> node2
    node2 --> node3
    node3 --> node4
    node4 --> node5

    classDef default fill:#1e293b,stroke:#3b82f6,stroke-width:2px,color:#e0e7ff,padding:10px

Performance Metrics

2-4 weeks

Avg. Completion Time

7-14 days

timeToOffer

80-90%

offerAcceptanceRate

20-50 hires

monthlyVolume

Stages Overview

100%
PROPERTIES
STAGE 1
Receive Application
STAGE 2
Interview / Scheduling
STAGE 3
Interview
STAGE 4
Make Offer to Candidate
STAGE 5
Signed Job Offer
STAGE 6
Issue Employment Contract
Stage Owners
HR Coordinator
Recruiter
Hiring Manager
HR Manager
HR Coordinator
HR Manager
Stage Workers
Recruiter
HR Coordinator
Recruiter
Department Head
Hiring Manager
HR Manager
HR Coordinator
Duration
1-2 hours
1-3 days
1-2 hours
2-3 days
1-2 days
2-3 days
Output Fields
• Candidate Name*
• Position Applied*
• Qualification Status*
• Interview Date*
• Interview Type*
• Interview Scheduled*
• Technical Assessment*
• Cultural Fit*
• Interview Decision*
• Base Salary*
• Start Date*
• Offer Status*
• Signed Offer*
• Start Date Confirmed*
• Pre-boarding Checklist*
• Contract Prepared*
• Contract Sent Date*
• Contract Status*
To-dos
• Log application in ATS
• Perform initial qualification screening
• Contact candidate to gauge interest
• Schedule interview with all participants
• Conduct structured interview
• Document feedback and evaluation
• Prepare offer package with compensation
• Obtain approval and extend offer
• Collect signed offer letter
• Confirm start date and logistics
• Draft employment agreement
• Send contract for signature

Automation Rules

Automation 1: Field Value Alert

If Base Salary greater_than, Then send notification to Department Head with message: "High salary offer requires executive approval"

high

Automation 2: Custom Automation

If stage_overdue, Then send notification to HR Manager with message: "Offer decision pending - risk of losing candidate"

Workflow Summary

Total Stages

6

Total To-dos

12

Output Fields

18

Automations

2