Payment to Vendors

End-to-end vendor payment process from AP entry to check release

Objective

Process vendor payments efficiently while maintaining proper financial controls and audit compliance

Participants (4 roles)

apTeam: Accounts Payable Team
financeManager: Finance Manager
treasuryTeam: Treasury Team
controller: Controller

Input

Vendor invoices and supporting documentation

Output

Completed vendor payments with proper documentation and approvals

Process Flow

100%
flowchart LR
    node0["AP Processing & Entry"]
    node1["Review of AP Vouchers"]
    node2["Payment Run"]
    node3["Review & Approval of Report"]
    node4["Check Signing"]
    node5["Check Release to Supplier"]

    node0 --> node1
    node1 --> node2
    node2 --> node3
    node3 --> node4
    node4 --> node5

    classDef default fill:#1e293b,stroke:#3b82f6,stroke-width:2px,color:#e0e7ff,padding:10px

Performance Metrics

5 days

averageProcessingTime

99.8%

paymentAccuracy

92%

vendorSatisfaction

15%

earlyPaymentDiscount

Stages Overview

100%
PROPERTIES
STAGE 1
AP Processing & Entry
STAGE 2
Review of AP Vouchers
STAGE 3
Payment Run
STAGE 4
Review & Approval of Report
STAGE 5
Check Signing
STAGE 6
Check Release to Supplier
Stage Owners
Accounts Payable Team
Finance Manager
Treasury Team
Controller
Controller
Accounts Payable Team
Stage Workers
-
Accounts Payable Team
Finance Manager
Treasury Team
-
Treasury Team
Duration
1 day
1 day
1 day
1 day
1 day
1 day
Output Fields
• Vendor Information*
• Invoice Amount*
• Due Date*
• Voucher Assessment*
• Review Status*
• Batch Number*
• Total Amount*
• Approval Decision*
• Controller Notes
• Signing Complete*
• Authorized Signatory*
• Release Method*
• Release Date*
To-dos
• Process and validate vendor invoices
• Enter payment data into accounting system
• Review payment vouchers for accuracy
• Validate supporting documentation
• Execute payment batch processing
• Generate payment reports and summaries
• Review payment batch summary
• Approve payments for execution
• Authorize and sign payment checks
• Verify payment authorization limits
• Distribute payments to vendors
• Update payment status in system

Automation Rules

Automation 1: Field Value Alert

If Invoice Amount greater_than, Then escalate to Controller with message: "High-value payment requires additional review"

Automation 2: Custom Automation

If stage_overdue, Then send notification to Finance Manager with message: "Payment voucher review overdue - vendor payment at risk"

Workflow Summary

Total Stages

6

Total To-dos

12

Output Fields

13

Automations

2