Volunteer Management
Manage volunteer applications from recruitment through program completion
Objective
Efficiently recruit, assess, and manage volunteers while ensuring successful program completion and positive experience
Participants (3 roles)
Input
Volunteer application and candidate information
Output
Successfully completed volunteer program with certification and feedback
Process Flow
flowchart LR
node0["Application Received"]
node1["Assessment by Project Host"]
node2["Confirm Enrollment"]
node3["On Site"]
node4["Prepare Post-program Wrap-up"]
node0 --> node1
node1 --> node2
node2 --> node3
node3 --> node4
classDef default fill:#1e293b,stroke:#3b82f6,stroke-width:2px,color:#e0e7ff,padding:10px
Performance Metrics
75%
applicationRate
85%
completionRate
92%
volunteerSatisfaction
High
programImpact
Stages Overview
| PROPERTIES | STAGE 1
Application Received | STAGE 2
Assessment by Project Host | STAGE 3
Confirm Enrollment | STAGE 4
On Site | STAGE 5
Prepare Post-program Wrap-up |
|---|---|---|---|---|---|
| Stage Owners | HR Team | Project Host | Administrative Team | Project Host | HR Team |
| Stage Workers | - | HR Team | Project Host | - | Project Host |
| Duration | 2 days | 3 days | 2 days | variable | 3 days |
| Output Fields | •
Application Status* •
Initial Contact Date* | •
Interview Date* •
Assessment Result* •
Interview Notes* | •
Contract Signed* •
Start Date* •
Program Duration* | •
Performance Rating •
Progress Notes | •
Completion Date* •
Certificate Issued* •
Program Report |
| To-dos | • Review submitted volunteer applications • Establish initial contact with candidates | • Conduct volunteer interview and assessment • Evaluate candidate fit for project requirements | • Process enrollment confirmation • Prepare volunteer contract and documentation | • Manage daily volunteer activities • Monitor performance and progress | • Collect program feedback and testimonials • Prepare completion certificate and documentation |
Automation Rules
Automation 1: Stage Completion Notification
If Application Received is completed, Then send notification to Project Host with message: "New volunteer application ready for assessment"
Automation 2: Field Value Alert
If Certificate Issued equals, Then send notification to Administrative Team with message: "Volunteer program completed successfully - update records"
Workflow Summary
Total Stages
5
Total To-dos
10
Output Fields
13
Automations
2